Dear Members,
Notice is given that a Special General Meeting (SGM) of Waratah Beach Surf Life Saving Club Incorporated will be held as follows:
Date: Sunday 12 July 2026
Time: 3.30pm
Format: Online via Microsoft Teams
How to attend: You must register to attend. Please register using the form below, and the link to join the online meeting will then be sent to you:
WBSLSC Special General Meeting registration form: https://forms.cloud.microsoft/r/MLruXSMTPz
Purpose
The meeting is being held for members to consider and, if thought fit, pass the following special resolution:
“That the existing Constitution of Waratah Beach Surf Life Saving Club Incorporated be repealed and replaced in its entirety by the replacement Constitution circulated with this notice, and that the Board be authorised to make any minor or consequential amendments required by Consumer Affairs Victoria to enable registration of the replacement Constitution.”
Agenda
- Welcome and confirmation that a quorum is present.
- To consider and, if thought fit, pass the special resolution set out above to adopt the replacement Constitution.
- Close of meeting.
Why this matters
The Club’s current Constitution is dated and no longer reflects how the Club operates or what the law now requires. The replacement modernises the Board structure and elections, strengthens child safety, clarifies member categories, and aligns the Club with the Associations Incorporation Reform Act 2012 (Vic) and Life Saving Victoria’s expectations. It follows an extensive review with input from members, the Board, and the Club’s legal adviser.
What is attached
- The replacement Constitution (the document you are being asked to approve).
- A member information sheet summarising the main changes and explaining how the meeting and the vote will work.
Please take the time to read both before the meeting.
How the vote works
Replacing the Constitution is a special resolution. It will pass only if at least three-quarters (75%) of the members who vote at the meeting vote in favour. Voting will be conducted by a show of hands during the meeting, and the chairperson may conduct a count or poll to record the result.
For the meeting to proceed, at least 10 voting members must take part. To be eligible to vote your membership must be current and financial under the Club’s existing Constitution. If you are unsure whether your subscription is up to date, please check with the Club before the meeting so that your vote counts.
Questions
If you have any questions about the new Constitution or the meeting, please contact me via secretary@waratahbeach.com.au by Friday 10th July. We would rather work through your questions in advance than on the day.
We encourage every member to register, attend, and have their say on the future governance of our Club.
Issued by order of the Board.
Fred Cosme
Secretary
Waratah Beach Surf Life Saving Club Incorporated